Abstract Submission Guidelines

Dates & Deadlines

February 26th

Abstract Submission Open

Register
March 12th

Abstract Submission Deadline

SUBMIT YOUR ABSTRACT
March 30th

Accepted Abstracts

ACCEPTED ABSTRACTS

Please read the following guidelines carefully prior to submitting your abstract. Your abstract may be rejected immediately if you don’t respect these guidelines.

Submit your Abstract

General Guidelines

General Guidelines

An abstract is a concise summary of a research project, case report, or study that provides clear, coherent, and valuable information while conveying the essential aspects of the chosen topic. It must be authentic, without excerpted passages, and function as a standalone document, providing a comprehensive summary without requiring access to the full text or external references.

  • Highlights key content areas, research purpose, relevance, and primary outcomes.
  • Encourages submissions that introduce new ideas, concepts, or research that deepen understanding across various fields.

Abstract Requirements

Language

English

Paper Type

Original Study / Review / Case Report

Words

Max. 300 words

Abstract Guidelines

Both the abstract and the presentation must be in English.

  • Maximum words: 300 (excluding Title, Author, Co-authors, Scientific Coordinators, Affiliation, and Keywords)
  • Title: ≤12 words, concise, impactful, and reflective of scientific value and novelty

Click here for a correct abstract model. 

Click here to consult the full abstract submission guidelines.

Who is submitting the abstract?

  • Each paper may have:
    • 1 first author
    • 2 co-authors
    • 2 scientific coordinators
  • Abstract submitted by first author, who will also present (co-author may present in exceptional cases).
  • Each participant may be involved in maximum 4 abstracts:
    • 2 as first author
    • 2 as co-author
  • Co-authors MUST be active participants.
  • Co-authors exceeding limits will be removed based on submission timestamp.
  • No modifications after submission deadline.
  • Previously presented papers are not accepted.
  • Committee may reassign papers to a different category (Oral → Poster or Poster → Oral) with prior notification.

If you encounter any problems, please contact us via the following e-mail: scientific@congressis.ro.

Categories of Abstracts

After registering and paying the fee, submit your abstract by 12 March, 23:59:59.

  • Categories:
    • Fundamental & Behavioral Sciences
    • Clinical Medical
    • Clinical Surgical
    • Poster Presentations
  • Formats per category:
    • Clinical Medical / Clinical Surgical → Original Study / Review / Case Report
    • Fundamental & Behavioral Sciences → Original Study / Review
    • Poster Presentations → any of the above, depending on work nature

Abstract Structure

Title

  • Max 12 words
  • Clear, captivating, reflective of topic

Authors

  • Full names of all authors
  • Scientific Coordinator(s): academic rank + qualifications (MD, PhD, MA, MSc, etc.)
    • Example: Associate Professor X X MD, PhD
  • Verify accuracy with coordinators

Affiliation

  • Department, institution, city, country in English
    • Example: University of Medicine and Pharmacy “Grigore T Popa” Iași, Morphofunctional Sciences I Department, Anatomy

Word count

  • Max 300 words (excluding title, authors, coordinators, affiliation, keywords)

Original Study

  • Primary research, hypothesis-driven
  • May require raw data and full references
  • Sections:
    • Background: Hypothesis, literature review, knowledge gap
    • Material and Methods: Study design, data processing, number of subjects
    • Results: Main outcomes linked to hypothesis
    • Conclusion: Summary, comparison with literature, new perspectives

Review

  • Summarizes and synthesizes literature
  • Sections:
    • Background: Hypothesis, significance
    • Material and Methods: Databases, number of articles, inclusion/exclusion criteria
    • Results: Key findings
    • Conclusion: Confirm/refute hypothesis, contextualization

Case Report

  • Focuses on notable/rare cases
  • Protect patient identity
  • Sections:
    • Background: Pathology, epidemiology, pathophysiology
    • Case Description: History, symptoms, diagnostics, treatment, progress
    • Conclusion: Significance, correlations to literature

Keywords (3-5 words)

  • 3–5 words
  • Mandatory, specific, representative

Tips & Tricks

  • Make your abstract easy to understand
  • Title: simple, sparks curiosity
  • Preparation: outline main ideas first
  • Writing:
    • Simple sentences, avoid unnecessary words
    • Use plurals to avoid indefinite articles
    • Avoid excessive adjectives
    • Don’t repeat yourself
    • Verify scientific accuracy
    • Appropriate tense per section
    • Plural pronouns for research team
    • Abbreviations only if necessary, define first use
  • Word count: rephrase to reduce words without losing content
  • Final check: grammar, spelling, factual accuracy

Abstract Categories and Types

Categories

When submitting, please assign your abstract to one of the categories below that best suits your topic, depending whether its a Original Research or a Case report. Don’t forget to follow the specific layout for each one of them.

Original Studies and Reviews are comprehensive scientific papers classified as primary literature. They include a hypothesis, background study, material and methods, results, interpretation of findings, and a discussion of possible implications.

Categories:

  • Fundamental & Behavioral Sciences
  • Clinical Medical
  • Clinical Surgical

A Case Report is a description of one or more patients, focussing on usual or noteworthy cases that provide valuable insights into rare conditions, unusual presentations of common conditions, new treatment approaches, or unexpected side effects.

Categories:

  • Clinical Medical
  • Clinical Surgical

Original Study/Review:

  • Background
  • Material and Methods
  • Results
  • Conclusion
  • 3-5 keywords

Case Report:

  • Background
  • Case description
  • Conclusion
  • 3-5 keywords

Presentations

Presentations

ORAL PRESENTATION

Accepted type of paper: ORIGINAL STUDY / REVIEW / CASE REPORT

  • What to prepare: A slideshow in .PPTX/.PDF format.
  • Used language: English.
  • Where to send it: scientific@congressis.ro.
  • Please make sure that you are sending in your presentation by April 26th 23:59:59.
  • Once the presentation has been sent, it cannot be modified.
  • Duration: Maximum 5 minutes, followed by a 2-minute discussion with the members of the jury.
  • Make sure that you comply with the 5-minute span you are given to present, otherwise, our volunteers and/or the jury might have to stop you and you might not be able to finish your presentation, resulting in a potential decrease in your score.

PowerPoint Structure

  • Accepted papers: Original Study / Review / Case Report
  • Format: .PPTX or .PDF
  • File name: Name_Surname_Congressis2026
  • Font: ≥22
  • Language: English
  • Submission: 26th April, via scientific@congressis.ro
  • Duration: 5 min presentation + 2 min discussion
  • Overtime: May lead to interruption and score reduction

Slide Guidelines:

  • Avoid large text blocks, include only main ideas
  • Diagrams, images, animations encouraged (numbered)
  • Patient images: cover eyes/face
  • Tables/graphics: title + legend

Recommended slide structure:

  • Slide 1: title, authors, coordinators, affiliation, logos
  • Slide 2: table of contents (optional)
  • Slides 3–4: introduction
  • Slides 5–15: main content (materials/methods + results / case presentation)
  • Slides 16–17: conclusion (key findings, main message)
  • Last slide: references

We recommend having the following structure for your visual support:

  • The first slide should contain the following information: the title of the paper, the author and coauthor/s names, the scientific coordinator/s name, the affiliation and the logos pertaining to the affiliation and to the congress.
  • The next slide should consist of a table of contents. It is optional, but good to have since it helps your audience to better comprehend the presentation.
  • In the succeeding 1-2 slides you should have an introduction. In this part, you should present the subject which you are going to speak about.
  • After the introduction, there will be a number of 10 to 15 slides that should contain the main ideas of the paper organized in a brief manner (material and methods + results/case presentation).
  • Your conclusion should consist in 1-2 slides, followed by a “take-home” message for your audience. You should concentrate all your findings in a concise way.
  • The last slide should contain all your references.

How to make your PowerPoint presentation a masterpiece:

  • Keep it simple. This visual aid was designed as a convenient way to display graphical information that supports the speaker and enriches the presentation. The slides themselves should not be the “star of the show”. They should be used as a tool in making your Oral Presentation clear to your audience. Don’t let your message and your ability to tell a story get derailed by slides that are unnecessarily complicated.
  • Make it visual. Use photos, graphics, transitions that are easy to follow, but catchy.
  • Choose your fonts and colors wisely. Make sure you know the difference between a Serif font (e.g., Times New Roman) and a Sans-Serif font (Helvetica or Arial). Serif fonts were designed to be used in documents filled with lots of text. Serif fonts are said to be easier to read at small point sizes, but for on screen presentations the serifs tend to get unreadable due to the relatively low resolution of projectors. Sans-serif fonts are generally better for PowerPoint presentations. Furthermore, color usage can increase interest and improve learning comprehension and retention, so be careful to choose well!
  • Use appropriate charts and graphics.
  • Be careful with the amount of text! The presentation may become tedious if it contains numerous explanations.
  • Use bullet points to express the main ideas.
  • Talk freely in English!
  • Don’t forget the bibliography!

POSTER PRESENTATION

Accepted type of paper: ORIGINAL STUDY / REVIEW / CASE REPORT

  • What to prepare: A0 paper format, portrait.
  • Used Language: English.
  • Where to send it: scientific@congressis.ro.
  • Please make sure that you are sending in your poster by April 26th 23:59:59.
  • Once the poster has been sent, it cannot be modified.
  • Duration: Maximum 3 minutes, followed by a 2-minute discussion with the members of the jury.
  • Make sure that you comply with the 3-minute span you are given to present, otherwise, our volunteers and/or the jury might have to stop you and you might not be able to finish your presentation, resulting in a potential decrease in your score.

Poster Structure

Poster Size: ISO A series format (A0= 841 × 1189 mm)

Poster tips:

  • Avoid Clutter
  • Reading direction: Left to Right or Top to Bottom
  • Emphasize important points: lines, frames, boxes, arrows
  • Font usage
    • Use no more than three font sizes
    • Not overly dense
    • Easy to read
  • Short title to draw interest
  • Concise information
  • Graphics communicate data – Visual aids:
    • Pictures
    • Charts
    • Figures
    • Graphs
    • Pie Charts
    • Photographs
  • Color use
    • Too much color can be distracting
    • Too little color can be boring and lifeless
    • Use color to highlight important elements
    • Please make sure that the contrast between the text and the background is appropriate, as we are not responsible if the text is not readable

Oral Presentation

  • Oral presentations: on-site, 7–9 May
  • Schedule/location: shared before 4 May
  • Participants may attend other presentations and ask questions

Presenters’ duties:

  • Arrive 15 min before start
  • Stay until last presentation of section
  • English mandatory (slides, oral delivery, Q&A)
  • Speak freely, maintain audience eye contact
  • Clear, confident, well-structured delivery

Preparation:

  • Know material thoroughly
  • Practice delivery: confident, engaging, passionate
  • Ask colleagues/co-authors to review slides/presentation

Giving the presentation:

  • Rehearse for smooth flow
  • Avoid long pauses
  • Use gestures for emphasis
  • Highlight main message/scientific value in conclusion

Answering questions:

  • Listen carefully
  • Restate part of question if needed
  • Provide clear, accurate answer

Submission Information

  • Maximum per participant: 4 presentations → 2 as first author, 2 as co-author
  • Submissions are final, cannot be modified
  • Send presentations by 12 March, 23:59 EET, via scientific@congressis.ro
  • Include paper title + presentation file in email

Supported formats:

  • Oral: .PPTX, .PDF
  • Poster: .PNG, .JPEG, .PDF

Contact: scientific@congressis.ro

Abstract FAQs

Q: When will I hear if my abstract has been accepted?

Participants will be informed about abstract decisions on 30 th of March.

Q: What do I do if my abstract is not accepted?

All applicants no longer taking part in the Scientific Competition will be invited to attend the Congress as a PASSIVE participant.

Q: What happens if I don`t submit an abstract?

All active participants that don`t submit an abstract will be invited to attend the Congress as a PASSIVE participant.

Q:Can I change my package from passive to active or the other way around?

Yes, you can. More information about the process can be found on our Instagram page.

Q: Is there a template to help me format my abstract?

Yes, please reffer to our “Abstract Categories and Types” section on this page.

Q: Can I submit more than one abstract as an author/co-author?

A participant can have maximum 4 oral presentations/posters, but only 2 as FIRST AUTHOR and 2 as CO-AUTHOR, otherwise, they will be removed based on abstract submission timestamp.

Q: How many co-authors and scientific coordinators can I have?

All Scientific Papers should have 1 FIRST AUTHOR, maximum 2 CO-AUTHORS and maximum 2 SCIENTIFIC COORDINATORS.

Q: How do I format my Oral or Poster Presentation?

Please reffer to the ”Presentations” section for more information.

Q: If I'm a co-author, am I an active participant or a passive one?

AUTHORS and CO-AUTHORS are both seen as ACTIVE Participants.